Admin Killer: How Next Simplifies Everyday Life for Construction Companies

The construction industry faces challenges in keeping projects both on time and on budget. Administrative tasks eat up valuable time, and manual handling of data increases the risk of errors that can make projects more expensive and delay them. In the face of these challenges, Next offers innovative solutions that streamline operations through smart automation and access to real-time data, which provides significant benefits for construction companies.

The construction industry deals with complex administrative tasks on a daily basis, ranging from time recording to material management. These processes, often distributed over different systems, are not only time-consuming, but also prone to human error. This inefficiency leads to many projects exceeding both deadlines and budgets, which can have major financial consequences.

Regulations and requirements for documentation in the industry require continuous updating and integration in the projects. Mishandling or loss of important information between departments can cause delays and errors in construction projects. This fragmentation and reliance on outdated methods underscores the need for more efficient, automated solutions to handle these administrative challenges more effectively.

Another consistent problem in the industry is delays and cost overruns caused by delayed or incomplete project data. Automating the collection and processing of this information can provide better control and insight, which in turn can lead to more efficient project execution.

Improved project management

CLOSE TO THE CUSTOMER: Anton Nyborg knows the needs of many of our customers, and knows how important it is to automate the workflow in order to become more efficient and profitable.

By freeing up time from routine tasks, employees can instead concentrate on their core business, which improves both productivity and profitability. This streamlining means that employees can focus on work that adds greater value to the company, while the automation handles the repetitive administrative work, says Anton Nyborg, project manager at Next.    

Nyborg has worked at Next for several years, and knows what he is talking about. He talks to customers every day, which gives him a unique insight into the challenges and needs they face. As project manager, his primary responsibility is to implement Next’s solutions for the customers, a role that requires close dialogue and understanding of each individual customer’s specific situation.

Nyborg emphasizes how access to real-time data through Next’s platform transforms complex information into practical insight:

Our customers often find that they get a more comprehensive and up-to-date overview of their projects, which enables faster decision-making processes and improved project management. This increased insight gives project managers the necessary tools to manage projects more efficiently and precisely.

Automated modules

Next’s innovative solutions are designed to minimize the administrative work that often burdens the construction industry. Our modules for automation include everything from time registration and material management to comprehensive invoice modules. These tools enable users to automate the collection, processing and reporting of data, freeing up time that would otherwise be spent on manual data processing.

AUTOMATED ASSISTANCE: Save time and money by using one of the many automated modules in Next Project.

A concrete example is our invoice module. It is central because it handles one of the most time-consuming areas within project administration. With this module, you can automatically generate invoices, which saves time and reduces error margins. 

Another distinctive feature of Next’s system is the integrated autofill function in document management. This function automates the filling of relevant documents with the necessary information obtained from previous activities and project data, which eliminates the need for manual input and updating of documents – which in turn saves customers valuable time and reduces the risk of errors.

We have also implemented advanced tagging functions that make it easier to keep track of documents and related expenses. It helps our customers keep track of administrative tasks and ensures that no important information is overlooked, continues Nyborg. 

Long-term benefits

Nyborg has observed that many customers initially do not realize how heavy the administrative burden actually is for their company. It is only after using Next over a period of time that they really understand how much time and resources they are saving. This moment of realization often marks a significant change in how they value and apply Next’s solutions in their daily operations.

At the beginning of the implementation of our products and systems, I do not feel that most of our customers actually understand how much time they save by automating their procedures. After time, however, it is different. Not only do they understand that everyday tasks that used to take a long time are now far more flexible, but also that the long-term benefits are many.

It becomes easier for them to start new projects, timekeeping and bookkeeping are automated, and last but not least, they need to familiarize themselves with their project each time, but instead quickly get a clear overview of it – and thus get clarity more quickly about what needs to be done to create growth and profitability in the project.