Case Study

Ram Trading Group Centralises Project Management with Next

From scattered paperwork to streamlined efficiency in one platform

Ram Trading Group is a leading independent construction firm offering specialist solutions in groundworks, streetworks, civil engineering, demolition, landscaping, and project management. Facing challenges with fragmented processes and manual documentation, they sought a comprehensive system to unify their operations. Implementing Next Project transformed their workflow, enhancing efficiency and compliance.

The Challenge

Managing projects across multiple disciplines, Ram Trading Group relied heavily on paper-based systems and spreadsheets. This approach led to disorganisation, overlooked invoices, and difficulties in tracking project progress. The need for a centralised system became evident to ensure timely invoicing, maintain an audit trail for compliance with the Golden Thread of information, and streamline document management.

The Solution

Next Project provided Ram Trading Group with an all-in-one platform to consolidate project management tasks. Features such as comprehensive project overviews, work orders, variation tracking, invoicing, and secure document storage addressed their operational inefficiencies. The system’s ability to maintain an audit trail supported their compliance requirements effectively.

The Results

+ Centralised Project Oversight: A unified view of all ongoing projects, enhancing visibility and control.

+ Timely Invoicing: Automated reminders reduced delays in billing, improving cash flow..

+ Enhanced Compliance: Efficient documentation and retrieval processes ensured adherence to legal standards.

+ Operational Efficiency: Streamlined workflows reduced reliance on manual processes and paperwork.

“The separation of different cost categories makes tracking and updating the project budget very simple and convenient.”

Lipa YasminAccountant, Ram Trading Group

The Story

Before adopting Next Project, Ram Trading Group’s operations were hindered by disjointed systems and manual record-keeping. Critical tasks like invoicing were often delayed, with instances of billing occurring months after project completion due to oversight. The absence of a centralised document repository made compliance with the Golden Thread of information challenging, risking legal complications.

The implementation of Next Project marked a significant shift. The platform’s intuitive interface allowed for seamless integration of various project management functions. The left-hand project list feature provided immediate insights into ongoing activities, while modules for work orders, variations, and invoicing streamlined previously cumbersome processes. Secure document storage facilitated easy upload, retrieval, and management of essential files, ensuring compliance and reducing the risk of lost information.

The onboarding process was smooth, supported by instructional videos and personalised training sessions. This ensured that the team could quickly adapt to the new system and maximise its benefits.

With Next Project, Ram Trading Group transformed its project management approach, achieving greater efficiency, compliance, and operational control.

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