Settlement - haulage and freight

The Swedish construction industry writes countless traditional delivery notes in trucks and machines every single day. Delivery notes that are subsequently delivered physically to the order centre for manual registration in the invoicing system. If there is no link to a settlement specification, the information has to be entered again in order to create a correct settlement for the contractor who has performed the driving. In the worst case scenario, the settlement specification is then manually registered in the finance system in order to update the accounts. If you use a traditional order flow like the one above, there is enormous potential in getting rid of the paper delivery note and switching to mobile reporting directly from the vehicle, but also in making sure to fully integrate with accounting.

• All manual registration work associated with order data disappears. Instead, you can focus on control and any supplements/adjustments.
• The risk of delivery notes disappearing en route is minimised.
• Invoices for customers are generated in NEXT and can be issued in all different formats, paper, PDF or EDI. The subledger and accounts are subsequently updated automatically when the invoices are exported to the finance system.
• The contractors that carry out the transport can see a settlement specification on a separate website on an ongoing basis.
• The entire settlement process is managed digitally based on the reported specification and can be issued to contractors as PDF files via e-mail.
• The settlement is submitted to accounts and generates a self-billing invoice through which the accounts are automatically updated. Payments to contractors are performed using a payment file as normal.
• Excellent overview of work completed by resource, settlement specification and each contractor that has carried out transport.
• And last but not least, all figures are available in real time – invoicing can be performed more quickly, with improved liquidity for the entire organisation as a consequence.

Read more about how NEXT is used by ground companies in ME